Proposal documents

Updates of these templates will be ongoing, you should always make sure to refresh this webpage, download the shell from the Internet just prior to preparation of the Bid Proposal.

Use the following documents in bid proposals.

Preparation instructions

Proposal documentsRevision dateBound into the proposal
Bid Advertisement (pink)January 9, 2017No - Insert loose inside front cover
Advisory Notice to Bidders (pink) FEDERAL AID PROJECTSJanuary 2, 2018No - Insert loose inside front cover
Advisory Notice to Bidders (pink)
STATE AID PROJECTS
​January 2, 2018​No - Insert loose inside front cover
Prequalification  (short form)
Statement of Bidder's Qualification And Experience and Information and Standards (pink)
July 1, 2015No - Insert loose inside front cover for smaller airport projects where the Bureau's short form prequalification is allowed
Prequalification for aviation fueling systemsFebruary 24, 2015No - insert loose inside front cover for all aviation fuel system installation projects
Fuel System Proposal (canary)June 10, 2013Yes - Canary proposal page
Request to Bid Current Workload (pink)October 22, 2013No - Insert loose inside front cover
DBE Commitment​March 27, 2017​No-Insert loose inside of cover – Federal Aid ONLY
DBE Good Faith Effort​May 14, 2013​No-Insert loose inside of cover – Federal Aid ONLY
ECIP Erosion Control Implementation Plan  Worksheet (pink)January 1, 2016No - Insert loose inside front cover on all projects with EC pay items
SPCD Safety Plan Compliance Document (pink)October 22, 2013No - Insert loose inside front cover
Sticker "SEALED BID" sticker (white)March 15, 1996No - Insert loose inside front cover
Proposal form (canary)October 25, 2013Yes - Segment I
Table of Contents (white)March 14, 2016Yes - Segment I
Proposal Requirements and Conditions (white)March 14, 2016Yes - Segment I
Bid Bond (white)October 25, 2013Yes - Segment I
Certificate of Annual Bid Bond (white)October 25, 2013Yes - Segment I
Subcontractors List of Subcontractors (white)October  25, 2013Yes - Segment I
Buy American Certification - Total FacilityApril 19, 2017Yes - Segment I - On Civil Construction & Architectural Projects Note: This only applies to federally funded projects.
Buy American Certificate – Manufactured Product (Equipment - SRE, ARFF)April 19, 2017Yes – Segment I – On Equipment Procurement Projects Only Note: This only applies to federally funded projects.
State Requirements (white)March 24, 2017Yes - Segment I
Fed Requirements (white)April 6, 2016Yes - Segment I on federally funded projects only
General Provisions (white)​March 14, 2016​Yes - Insert as its own segment on federally funded projects only
Conditions of the Contract (white)No - These are included by reference in the Standard Spec Book
Standard Specifications (white) No - These are included by reference in the Standard Spec Book
Special Provisions (Please contact Tom DeWinter for latest form)July 31, 2017Yes - Segment II
Supplemental Specifications (white)July 11, 2000Yes - Segment III, but include only those that are applicable to the work
Federal Wage Rates - USDOL wage determinationsSee USDOL websiteYes - Segment IV, if federally funded
Debarred Contractors
Schedule of Prices Total/Subtotal page (white)October 2, 2007Yes - Segment V
Addenda (white)October 25, 2013No - The bidders will attach the addenda to the inside of back cover of their proposal

 

Instructions for proposal documents

Introduction
These guidelines and templates (shells) are offered on the Internet as an aid to preparing and organizing the formal bid documents hereinafter referred to as the Proposal.

The intent of these guidelines is to standardize the content, color, order, and appearance of a Bureau of Aeronautics' bid proposal. The purposes of standardizing the Proposal are to reduce bidder confusion and errors; to reduce the time and cost to prepare the Proposal; and to reduce consultant errors and omissions. These instructions are not intended to provide technical or design information needed to develop and produce specific project specifications.

An electronic file of each Proposal form is set up on the Internet. We believe that utilization of the template hereinafter called "shells" is an extremely efficient technique for producing clear, concise, complete, and correct bid proposals. The shells were prepared using Microsoft Word with form fields. To enter information in the "fields," F11 takes you ahead and shift+F11 takes you back. The specifier shall use the shells as a basis for the Proposal. Each shell includes standard clauses and data applicable to each element of the Proposal. The specifier downloads the shells and completes the fields as prompted. Hopefully the printed hard copy’s appearance mirrors a standard Bureau bidding document. If not, rearrange as necessary. Appearance is important as we want the bidders to recognize each document as a Bureau standard. Neither the Bureau or the bidders want altered or missing clauses.

Construction documents are defined as all of the written and graphic documents prepared or assembled by the engineer or Bureau for communicating the design and administrating the construction contract. The bound Proposal is divided into five segments, however it does not include all of the project construction documents as indicated in the following table:

Listed here are instructions for the proposal documents.

If you have any questions, please contact the project manager with which you are working, or email Tom DeWinter.