Contract Administration Reporting System

CARS application

CARS Access Request

New Consultant Firms

If your firm is new to CARS:

1. Create a WAMS ID.
2. Email WisDOTCARS@dot.wi.gov with your new WAMS ID and your firm’s:
• Legal name
• FEIN
• Mailing address
3. WisDOT will create your firm and individual CARS account.

Existing Consultant Firms

All consultant staff from previously registered firms who need access to CARS must:

1. Create a Wisconsin User ID (WAMS ID).
2. Verify your WAMS ID using the verification link sent to your email inbox.
3. Notify your firm’s Security Administrator after your WAMS ID has been created and verified.
4. Your Security Administrator will link your WAMS ID to your firm’s CARS profile and assign the appropriate contract permissions.

New WisDOT Users

If you are a new WisDOT user, please visit the CARS SharePoint page for instructions on requesting access and getting started.

CARS Release Notes

• April 2025

CARS Training

• CARS training manual v. 59 (Updated March 1, 2017)
• CARS Frequently Asked Questions
• CARS Question and Answer Session Notes June 23, 2015

Training Videos

• Introduction to CARS

WisDOT Training Videos

• WisDOT – Reviewing Consultant Invoices
• WisDOT – Creating an Evaluation
• WisDOT – Submitting a Consultant Reviewed Evaluation

Consultant Training Videos

• Consultant - Adding Staff Members
• Consultant - Assign Contracts and Roles
• Consultant - Assign Contracts and Roles with Groups
• Consultant - Main Menu and Dashboard
• Consultant - Contract Navigation
• Consultant - Invoicing - Actual Cost Contract
• Consultant - Invoicing - Cost Per Unit Contract
• Consultant - Invoicing - Lump Sum Contract
• Consultant - Invoicing - Specific Rate Contract
• Consultant - Invoicing - Redistribution Contract
• Consultant - Invoicing - Redistribution Contract - Cost Per Unit
• Consultant - Invoicing - Include and Create Sub Invoices
• Consultant - Invoicing - Creating an Invoice as a Subconsultant
• Consultant - Invoicing - Creating a $0 Prime Invoice to Include Subconsultant Invoices
• Consultant - Invoicing - Creating a $0 Subconsultant Invoice to Include Previous Paid Amounts
• Consultant - Invoicing - Searching for invoices
• Consultant - Respond to WisDOT Evaluation

XML Support Information

• IMPORT invoices
• SAMPLE invoices
• CARS XML schema, element descriptions and XML for Excel export
• CARS code and type lists (updated 8/2/2021)