DocuSign for Electronic Signature
WisDOT will be using DocuSign for electrical signatures on Contracts, Work Orders and Amendments that are not executed in Masterworks. This includes all amendments as well as 3-party design contracts. The contract execution process will be initiated in DocuSign by WisDOT Contract Specialists. Consultants will receive an email when their contract proposal is ready sign in DocuSign. While you do not need to have a registered account in Docusign, it will be easier to view and manage your contract if you register for a free account. Consultants will receive a link to the final agreement from DocusSign after it is executed by WisDOT. (Apr 1, 2020)
Consultant Report/Consultant Registration
The Consultant Report process https://wisconsindot.gov/Pages/doing-bus/eng-consultants/cnslt-rgistr/report.aspx remains on hold. The process is ready to resume in Masterworks however implementation remains on hold until operations are back to normal. Consultant firms should make sure their Certificate of Authorization as an A/E firm is current as WI recently completed it bi-annual renewal cycle. (Apr 1, 2020)
Consultant Financial Report
The deadlines for submitting Consultant Financial Reports (CFR) have been extended to 7 months after the consultant firms year end for firms with fiscal years ending 10/1/19 through 6/30/20. Calendar 2019 CFR is not due until 7/31/20. (Apr 1, 2020)
WisDOT will be accepting submission of CFRs in electronic format. Instructions for electronic submission. (May 27, 2020)
WisDOT continues to monitor the public health crisis as it
applies to essential highway maintenance and construction projects. Workers who
support the construction of critical or strategic infrastructure are considered
essential by the U.S. Department of Homeland Security.
- Wisconsin’s Safer at Home Order (Executive Order 12,
issued March 24, 2020) allows travel for workers engaged in the operation
and upkeep of infrastructure. No special documentation or permits are
- Workers are expected to continue to take precautions
against the spread of COVID-19 at the office and job site. Monitor the Wisconsin
Department of Health for latest information and guidance.
With our partners in industry, we will strive to keep this
construction season on schedule.
- Public involvement meetings and open houses for
transportation projects are suspended temporarily and will be rescheduled
as soon as possible.
- The department is reviewing options for alternative
- WisDOT will continue to rely on public input to help
shape transportation projects and policies.
WisDOT reviews the maximum escalation factor annually. The
2020 factor of 2.6% must be reflected immediately for all new negotiations. The
2019 factor of 3.1% may be reflected for in-process negotiations resulting in contracts
submitted before February 14, 2020. Consultants apply wage escalation to
estimates of work to be performed based on the relationship of the consultant's
normal cycle for wage increases and the timing of work performed under the
contract. Current pay rates along with
dates of anticipated increases should be shown in supporting fee computations.
(Nov 20, 2019)
FDM 8-5-1.1 - In order to preserve fair and open
competition, WisDOT has directed all of its staff to direct all consultant
inquiries pertaining to upcoming projects, concerns about workload, available
staff, and general capabilities to consultant services unit supervisor.
Consultant services unit supervisor may decide appropriate response. During an
ongoing solicitation, all consultant questions about a project must be e-mailed
to the contact in the Scope of Services narrative. Consultant solicitation queries continue to be addressed by
WisDOT via the transparent Question and Response process. Over the past two
years, this has been conducted almost entirely through Masterworks rather than
email. Consultants have an equal opportunity to submit questions within three
business days of posting and to view publicly posted responses a few days
later. At no time should consultants contact WisDOT employees directly
regarding current or upcoming solicitations. Consultants who violate this
section are subject to consequences up to and including disqualification.
(Aug 26, 2019)
specifically mentioned in the NOI instructions, please do not attach additional
files (e.g. resumes, project descriptions, letters). These
materials have not been requested and will not be reviewed. (August 22, 2018)
DBE policy and guidelines (reposted Sept 1, 2016)