Consultant Notices

Missed Test Memo

Missed Test Memo (May 12, 2025)

WisDOT, in consultation with FHWA WI-Division developed the “MISSED TEST MEMO."  The basis for the memo is a refocused emphasis on prevention of missed tests.  If no Quality Verification (QV) testing is conducted in a lot, contractor Quality Control (QC) sampling and testing cannot be used for acceptance [23 CFR 637.207 (a)(1)(i)(A) and (a)(1)(ii)(B)].  Guidance within the memo was developed using existing WisDOT Standard Specification language.  The MISSED TEST MEMO includes the addition of a semi-formalized Material Placement Notification (MPN) to address the “missed test" finding from the FHWA Concrete Quality Assurance Assessment.

The MISSED TEST MEMO is effective with the May 13, 2025 bid letting; however, please be advised that WisDOT Standard Specification 106.1.1 and 106.1.2 already require the contractor to provide notification of material sources and required engineer approval PRIOR to incorporating materials into the work.  These requirements remain unchanged with the memo.

​​Maximum Escalation Fa​​​ctor

2025 Maximum Escalation Factor(December 5, 2024)

FDM Chapter 8 Consultant Services Update​​

WisDOT has made change throughout Chapter 8 regarding Consultant Services procedures.  All consultants should review these updates​. (May 16, 2024)

​WisDOT Plan Quality Review

WisDOT’s Plan Quality workgroup was formed to address questions and addenda being issued during the advertisement process.  The Department has developed a list of items to review during the PSE submittal process to reduce questions from contractors during advertisement.  Plan review items. (December 7, 2021)

Specific Rate of Compensation Special Provision

The Department will continue t​o encourage consultants to create rate cards to establish class rates that can be used for short term substitutions when there is not an individual rate for the substitute employee already established in the contract. The special provision will be inserted into applicable contracts to explain the process for using employees not named in the contract.

The Department staff have been given the following guidelines to use when evaluating a consultant's request to approve use of a class rate rather than amending to add an individual rate:

  • The substitute employee will charge less the 40 hours to the contract

Or

  • The substitute employee's current wage rate is more than 95% of the wage rate used to establish the class rate for the contract.  (Dec.​ 10, 2020)

​NOI Instructions

Unless specifically mentioned in the NOI instructions, please do not attach additional files (e.g. resumes, project descriptions, letters). These materials have not been requested and will not be reviewed. (Aug. 22, 2018)

DBE Policy

DBE policy and guidelines (reposted Sept. 1, 2016)



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