DTSD Consultant Vaccination Status
WisDOT is requiring consultant employees that are currently headquartered or regularly work out of a state office facility/building/field office, to provide their vaccination status. This is a requirement for full and part time consultant staff that regularly report to State facilities/ buildings / laboratories and field offices. Consultants working on staffing contracts are required to report their vaccination status. Consultant construction staff that regularly report to field offices: Project managers, project leaders and inspectors need to report their status.
This information will be maintained by the department’s Human Resources team and individual status information will remain confidential.
If you have an employee that regularly reports to a State facility / building / construction field office they need to send an email to
DOAHRRegion1Payroll@dot.wi.gov;and provide the following information:
Subject Line: DTSD Consultant Vaccination Status
Last Name, First Name
- Last Name, First Name
- Company name
- Primary work email address
- WisDOT Supervisor name (Last, First)
- Agency - WisDOT
- Division - DTSD
- Bureau/Region within division/agency they work for
- Has person noted in line 1 been vaccinated?
- If No, they don’t need to send anything else in the email.
- If Yes, continue to provide the following:
- Which Vaccine has person in line 1 received and date(s)
- Moderna – dates of vaccines 1 and 2
- Pfizer – dates of vaccines 1 and 2
- Janssen/Johnson & Johnson – date of vaccine 1
Note: If vaccinated, a scan of a vaccination card or other proof is required; attach a file/ picture to the email. This could include a screen shot of the Wisconsin Immunization Registry or a screen shot with non-medical information from their medical MyChart.
Vaccination Status for consultant staff must be submitted via email by Thursday September 9, 2021.
Send questions to:
Masks Required in State Facilities
WisDOT Staff, Consultants, and Contractors: Consistent with statewide direction provided by the Department of Administration, individuals working inside state facilities will be required to wear face masks beginning on Thursday, August 5. This will include field offices and laboratories being utilized by WisDOT staff or consultants for the administration of construction projects. If a contractor or member of the public wants to meet inside at a state facility, we strongly encourage them to wear a mask but if they choose not to, we will find a place that is outside or not a state building/facility. (August 5, 2021)
Specific Rate of Compensation Special Provision
The Department will be negotiating all 2021 Construction Engineering contracts for local program projects with Specific Rate of Compensation basis of payment. To reduce the administrative burden associated with amendments to add new staff to the contract basis of payment, consultants are encouraged to expand the number of individual rates cards created for contracts so that employees who might work on the contract have rates cards established in the original contract basis of payment.
The Department will continue to encourage consultants to create rate cards to establish class rates that can be used for short term substitutions when there is not an individual rate for the substitute employee already established in the contract. The
special provision will be inserted into applicable contracts to explain the process for using employees not named in the contract.
The Department staff have been given the following guidelines to use when evaluating a consultant's request to approve use of a class rate rather than amending to add an individual rate:
- The substitute employee will charge less the 40 hours to the contract
- The substitute employee's current wage rate is more than 95% of the wage rate used to establish the class rate for the contract. (Dec. 10, 2020)
Maximum Escalation Factor
WisDOT reviews the maximum escalation factor annually.
The 2021 factor of 0.1% must be reflected immediately for all new negotiations. The 2020 factor of 2.6% may be reflected for in-process negotiations resulting in contracts submitted before February 14, 2021. Consultants apply wage escalation to estimates of work to be performed based on the relationship of the consultant's normal cycle for wage increases and the timing of work performed under the contract. Current pay rates along with dates of anticipated increases should be shown in supporting fee computations. (Nov. 19, 2020)
Qualified Roundabout Designer Certification Process
WisDOT's Qualified Roundabout Designer (QRD) certification process develops and maintains a list of qualified designers for three levels of roundabout complexity. A qualified designer must meet the skills, knowledge and experience level determined appropriate for roundabout design. The QRD list – open to consultants and WisDOT staff – was updated April 2021. The list can be found at the
Roundabout Design page. WisDOT updates the QRD list biannually. Email questions to
DocuSign for Electronic Signature
WisDOT will be using DocuSign for electrical signatures on Contracts, Work Orders and Amendments that are not executed in Masterworks. This includes all amendments as well as 3-party design contracts. The contract execution process will be initiated in DocuSign by WisDOT Contract Specialists. Consultants will receive an email when their contract proposal is ready sign in DocuSign. While you do not need to have a registered account in DocuSign, it will be easier to view and manage your contract if you register for a free account. Consultants will receive a link to the final agreement from DocuSign after it is executed by WisDOT. (April 1, 2020)
WisDOT continues to monitor the public health crisis as it applies to essential highway maintenance and construction projects. Workers who support the construction of critical or strategic infrastructure are considered essential by the U.S. Department of Homeland Security.
Workers are expected to continue to take precautions against the spread of COVID-19 at the office and job site. Monitor the
Wisconsin Department of Health for latest information and guidance.
With our partners in industry, we will strive to keep this construction season on schedule.
In order to preserve fair and open competition, WisDOT has directed all of its staff to direct all consultant inquiries pertaining to upcoming projects, concerns about workload, available staff, and general capabilities to consultant services unit supervisor. Consultant services unit supervisor may decide appropriate response. During an ongoing solicitation, all consultant questions about a project must be emailed to the contact in the Scope of Services narrative. Consultant solicitation queries continue to be addressed by WisDOT via the transparent Question and Response process. Over the past two years, this has been conducted almost entirely through Masterworks rather than email. Consultants have an equal opportunity to submit questions within three business days of posting and to view publicly posted responses a few days later. At no time should consultants contact WisDOT employees directly regarding current or upcoming solicitations. Consultants who violate this section are subject to consequences up to and including disqualification. (Aug. 26, 2019)
Unless specifically mentioned in the NOI instructions, please do not attach additional files (e.g. resumes, project descriptions, letters). These materials have not been requested and will not be reviewed. (Aug. 22, 2018)
DBE policy and guidelines (reposted Sept. 1, 2016)