Notices

Maximum Escalation Factor

Escalation memo (Nov. 11, 2021)

DOT Consultant Attestation COVID-19 Unvaccinated Staff Testing (update 11/5/2021)

Reminder, COVID 19 testing for non-vaccinated or non-reported vaccine status consultant employees regularly reporting to state facilities/ buildings / field offices / labs shall begin November 15, 2021. All Consultant firms with current staffing or construction engineering contracts must attest compliance with this requirement.  

As an update and change from previous communications, all firms must attest via email to DTSD consultant services.  Vaccine status information sent previously to DOA was not shared with DOT DTSD, it was treated as confidential.  If a firm's employees working in a DOT facility are all vaccinated, then an email Attesting that your firm will enforce this requirement will inform DTSD of each consultant firm's response. The previous DOA request for vaccine status was a snapshot in time, September 2021. Our recent request extends to future projects and all employees added to contracts through calendar year 2022.

It is the Consultant's responsibility to administer this policy amongst all their staff who meet these criteria for current and future contracts.

​WisDOT, through DTSD Consultant Services is instructing consultants they will need to attest their agreement to adhere to this requirement. One representative from each consultant firm shall email Consultant.Services@dot.wi.gov for current work. Please make the subject of your email COVID 19 Attest ConsultantFirmName date (mm/dd/yyyy). The email shall state:

WisDOT, our company ConsultantFirmName hereby attest that we will verify the Covid 19 vaccination of our staff and unvaccinated or unreported vaccine status employees reporting to State facilities/buildings/field offices or staffing contract employees will be tested weekly for COVID 19. We attest to enforce this policy for staff on current and future contract work through calendar year 2022. Testing will begin by November 15, 2021.

Please confirm via email that you attest to meet this requirement for current contracts. For future work or contracts, consultants shall attest once that they will enforce this policy on all contracts prior to beginning work through calendar year 2022. If you have any questions or concerns, please follow up as soon as possible with Brenda Schoenfeld (608)246-5406 or brenda.schoenfeld@dot.wi.gov.  

Consultant Attestation FAQ​ (November 5, 2021)


 

Masks Required in State Facilities

WisDOT Staff, Consultants, and Contractors: Consistent with statewide direction provided by the Department of Administration, individuals working inside state facilities will be required to wear face masks beginning on Thursday, August 5. This will include field offices and laboratories being utilized by WisDOT staff or consultants for the administration of construction projects. If a contractor or member of the public wants to meet inside at a state facility, we strongly encourage them to wear a mask but if they choose not to, we will find a place that is outside or not a state building/facility. (August 5, 2021)  

Specific Rate of Compensation Special Provision

The Department will be negotiating all 2021 Construction Engineering contracts for local program projects with Specific Rate of Compensation basis of payment. To reduce the administrative burden associated with amendments to add new staff to the contract basis of payment, consultants are encouraged to expand the number of individual rates cards created for contracts so that employees who might work on the contract have rates cards established in the original contract basis of payment.

The Department will continue t​o encourage consultants to create rate cards to establish class rates that can be used for short term substitutions when there is not an individual rate for the substitute employee already established in the contract. The special provision will be inserted into applicable contracts to explain the process for using employees not named in the contract.

The Department staff have been given the following guidelines to use when evaluating a consultant's request to approve use of a class rate rather than amending to add an individual rate:

  • The substitute employee will charge less the 40 hours to the contract

Or

  • The substitute employee's current wage rate is more than 95% of the wage rate used to establish the class rate for the contract.  (Dec.​ 10, 2020)

Qualified Roundabout Designer Certification Process

WisDOT's Qualified Roundabout Designer (QRD) certification process develops and maintains a list of qualified designers for three levels of roundabout complexity. A qualified designer must meet the skills, knowledge and experience level determined appropriate for roundabout design. The QRD list – open to consultants and WisDOT staff – was updated April 2021.  The list can be found at the Roundabout Design page.  WisDOT updates the QRD list biannually.  Email questions to Consultant.Services@dot.wi.gov.

DocuSign for Electronic Signature

WisDOT will be using DocuSign for electrical signatures on Contracts, Work Orders and Amendments that are not executed in Masterworks. This includes all amendments as well as 3-party design contracts. The contract execution process will be initiated in DocuSign by WisDOT Contract Specialists. Consultants will receive an email when their contract proposal is ready sign in DocuSign. While you do not need to have a registered account in DocuSign, it will be easier to view and manage your contract if you register for a free account. Consultants will receive a link to the final agreement from DocuSign after it is executed by WisDOT. (April 1, 2020)

Construction

WisDOT continues to monitor the public health crisis as it applies to essential highway maintenance and construction projects. Workers who support the construction of critical or strategic infrastructure are considered essential by the U.S. Department of Homeland Security.

Workers are expected to continue to take precautions against the spread of COVID-19 at the office and job site. Monitor the Wisconsin Department of Health for latest information and guidance.

With our partners in industry, we will strive to keep this construction season on schedule.

FDM 8-5-1.1

In order to preserve fair and open competition, WisDOT has directed all of its staff to direct all consultant inquiries pertaining to upcoming projects, concerns about workload, available staff, and general capabilities to consultant services unit supervisor. Consultant services unit supervisor may decide appropriate response. During an ongoing solicitation, all consultant questions about a project must be emailed to the contact in the Scope of Services narrative. Consultant solicitation queries continue to be addressed by WisDOT via the transparent Question and Response process. Over the past two years, this has been conducted almost entirely through Masterworks rather than email. Consultants have an equal opportunity to submit questions within three business days of posting and to view publicly posted responses a few days later. At no time should consultants contact WisDOT employees directly regarding current or upcoming solicitations. Consultants who violate this section are subject to consequences up to and including disqualification. (Aug. 26, 2019)

Unless specifically mentioned in the NOI instructions, please do not attach additional files (e.g. resumes, project descriptions, letters). These materials have not been requested and will not be reviewed. (Aug. 22, 2018)

DBE policy and guidelines (reposted Sept. 1, 2016)