The U.S. Department of Transportation and other agencies award federal discretionary grants to eligible applicants through a highly-competitive nationwide process based on qualifications and merit. Applications are submitted via grants.gov to the federal agency offering the grant. Applications undergo a rigorous peer review by a panel of subject matter experts. After multiple layers of review, a final funding decision is made based on the quality of the application and how well the proposed project will fulfill the program’s mission.
WisDOT's Summary Guide to BIL Discretionary Grants
WisDOT compiled the following resource that summarizes grant opportunities. It is organized alphabetically by the federal agency that will be administering the grant opportunity, and includes deadlines (including those that will reopen), program description and eligibility requirements.
Summary Guide
Current Notice of Funding Opportunity (NOFO) Solicitations
WisDOT is monitoring these opportunities (as of March 15, 2023*) or view
USDOT's current list:
Charging and Fueling Infrastructure (CFI) Grants Program – FHWA
| $700,000,000
| May 30, 2023
|
| United States Marine Highway Program (USMHP) - MARAD | $12,423,000 | April 28, 2023 |
|
Port Infrastructure Development Program (PIDP) - MARAD | $662,203,512 | April 28, 2023 |
| Federal-State Partnership for Intercity Passenger Rail Grant Program - FRA | $2.283 billion for projects not located in the Northeast Corridor | April 21, 2023 |
| Low or No Emission Vehicle Program - FTA | $1,221,350,117 | April 13, 2023 |
| Buses and Bus Facilities - FTA | $469,445,424 | April 13, 2023 |
| Corridor Identification and Development (ID) Program - FRA | $365,000,000 | March 27, 2023 |
* Information here will be updated as more program details are released by the USDOT.
Steps in the grant application process
Review the Notice of Funding Opportunity (NOFO) above. Watch for:
- Eligible projects and recipients
- Grant award, including minimum and maximum amounts
- Special set-asides or allocations (e.g., for planning studies, projects in rural areas, etc.)
- Required local match
- Scoring criteria and emphasis areas
- The statutory deadline for obligating funds
- Grant application deadline
- When grant awards will be announced
Select a project or projects based on eligibility criteria and requirements as outlined in the NOFO.
Begin an application based on the program requirements. Solicit technical assistance from USDOT in developing an application as needed.
Create an account then upload application materials at
Grants.gov. Do this early to become familiar with the site and organize your application materials.
Submit all materials as required by the grant and note the deadlines. Tips:
- Respond to each scoring criterion or note when it is not applicable to your project
- Support statements with data or documentation whenever possible
- Conduct a Benefit-Cost Analysis (BCA) by following USDOT guidance
- Note local matches to show a strong local commitment to the project
Complete this
action form via UW TOPS Lab/WisDOT.
Wait and debrief. USDOT reviews all applications and provides decision notification of projects selected for funding. Tips for projects not selected:
- Carefully review any feedback provided
- Sign up for a debrief meeting with USDOT
- Consider re-submitting the project during the next cycle but address any deficiencies in the previous application.
Examples and information on how to write grants:
WisDOT offers these key items to consider when applying for a Federal Discretionary Grant.
Start early. Review and use
USDOT’s FY2023 Discretionary Grant Preparation Checklist for Prospective Applicants. Use this to determine when to apply and for resources to prepare a successful application.
- If you are applying for a BIL discretionary grant that is not through USDOT, review all requirements for that agency’s unique grant process. This will ensure that your specific project can meet all requirements and be able to use the federal grant funding (if awarded and made available).
Plan ahead. A good rule of thumb is to apply for a grant when a project is 1-2 years prior to project construction. If you are planning to apply for a grant to be used on a transportation infrastructure project, coordinate with a WisDOT region representative.
Use WisDOT’s At-A-Glance calendar (below) to see the discretionary grant schedule, including last year’s and current releases, as a planning resource for when to apply.
Anticipate. Grant agreement can take 6-12 months to be executed after grant award announcements have been made.
- Grant award funds aren’t available to spend until the grant agreement has been executed.
- Grant funding can’t be used to cover costs prior to the date of agreement execution.
- Federal funds have additional rules and requirements (watch for specifics on reporting, tracking and monitoring financial systems and grant activities) that differ from local and state requirements. See
Federal 2 CFR 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements that govern all USDOT awards.
Be prepared for additional requirements. USDOT grants are generally made on a
reimbursement basis. Typically, the grantee incurs the costs and seeks reimbursement from USDOT.
- USDOT funds in general can’t be used as the non-Federal match for other programs.
- Ensure your project is included in the STIP/TIP.
Discretionary Grant At-A-Glance Calendar
(view document)
Request Letter of Support
To request a Letter of Support from WisDOT to supplement
only a USDOT Federal Grant application, complete this form. This is
not eligible for WisDOT Local Programs applications. A draft copy of the application narrative and template of the letter of support (see example) are required. Requests should be submitted no later than 14 days prior to application submission.
Request Letter of Support