Public involvement guidelines for transportation projects

​​​​ Samples and templates | Additional resources | News releases | Newsletters | Public involvement meetings

Public involvement is an important component of transportation people viewing mapprojects and studies. The Wisconsin Department of Transportation (WisDOT) established rules and best practices to clarify the roles and expectations of WisDOT staff and consultants handling public involvement activities for projects and studies. Guidance on public involvement can be found in Chapter 6 of the Facilities Development Manual (FDM).

Samples and templates

Various materials are used to provide information to the public about transportation projects and studies. This includes news releases, project newsletters/reports, public involvement meetings (PIM), correspondence and advertising.

Additional resources

List of Region Communications Managers (RCMs)
Major project documentation, Publi​c i​nvolvement best practices​
"In This Together" program​

WisDOT graphic identity standards
WisDOT style guide

News releases

Template construction start
Sample construction start
Template traffic advisory
Sample advisory for planned maintenance
Sample for project complete
Sample advisory for bridge inspection
Sample advisory for special event


Template newsletter/report in Word
Template newsletter/report in Publisher (Microsoft Publisher file, 808 KB)
Sample state corridor studies newsletter
Sample state project newsletter

Public involvement meetings

Template news release
Sample news release
Template citizen invitation letter
Sample invitation postcard
Sample citizen invitation flyer
Sample meeting rescheduled postcard
Template local official invitation letter
Template handout
Sample handout