Asset and Vehicle Management

The Wisconsin Department of Transportation (WisDOT) is responsible for monitoring the use of Federal Transit Administration (FTA)-funded real property, facilities and equipment. Assets that are not maintained in a state of good repair present potential risks, including safety, service unavailability and high maintenance and repair costs. As such, WisDOT oversees all assets purchased under WisDOT grant agreements. Asset oversight is provided through an asset inventory, maintenance reviews and inspections.

Requirements

Any programs or activities that receive federal transit funding must comply with asset management requirements. Any agency receiving federal dollars either directly from FTA, indirectly through WisDOT or both, must:

• Track all federal assets from purchase to disposal
• Maintain a complete and accurate inventory list
• Develop and implement a written maintenance plan

Transit Asset Management (TAM) Plan

Every agency must develop or opt into a transit asset management (TAM) plan if it owns, operates, or manages capital assets used to provide public transportation and receives federal financial assistance under 49 U.S.C. Chapter 53 as a recipient or subrecipient.

WisDOT has developed a TAM Group Plan and TAM Targets for rural and small urban sub-recipients. The plan is created to assist sub-recipients in evaluating asset condition, prioritizing asset replacement, and understanding TAM Targets for each vehicle type.

• WisDOT Group TAM Plan (Updated September 27, 2022)
• Opt-in or Opt-out Letter
• FTA TAM Website​
  

Resources​

• Vehicle Disposal Guidance (BlackCat disposal​​ process)
• Note: Contact WisDOT Asset Manager for disposal of non-vehicle assets.
• Lease Agreement Instructions - Section 5310
• Lease Agreement Instructions - Section 5311 and 5339

Forms

Vehicles​

• Lease Agreement Template - Section 5310
• Lease Agreement Approval Request - Section 5310
• Lease Agreement Template - Section 5311 and 5339 (Rural Public Transit)
• Section 5310 Quarterly Ridership Report for Vehicle Capital

Maintenance

• Vehicle Replacement Plan Template
• Maintenance Plan Template
• Appendix A. Staff Maintenance Roles and Responsibilities
• Appendix B. Asset Inventory
• Appendix C. Proof of Insurance (provided by the subrecipient)
• Appendix D. Maintenance Log
• Appendix E.1 Vehicle Preventative Maintenance Schedule
• Appendix E.2 Pre and Post-Trip Inspection Checklists and Vehicle Exterior Damage Chart
• Appendix E.3 Annual Vehicle inspection Form
• Appendix E.4 Preventative Maintenance Expense Log

Links

• ​​​​Grant Management Requirements
• State of Good Repair and Asset Management​
  
• Asset Management Guide
• MAP-21 Program Fact Sheets
• 49 CFR Part 18, Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments

WisDOT Federal Asset Manager

Katie Patterson​
katherine.patterson@dot.wi.gov
(608) 264-7335​