Archive of Updates

This page is an archive of updates that previously appeared on the Contracting with a DBE page. For current information, please visit Contracting with a DBE​.​​

Information about past events can be found in the events archive​.

Bid Express® eSubmit Training Overview

Bid Express® service at Bidx.com® and submitting DBE Commitments electronically at time of bid. If you were unable to attend, additional information can be found at infotechinc.com/bidx​. You can also find a session recording​ (Access Passcode: Y3i8S=yc).

If you have any questions, please reach out to us at customer.support@bidx.com.

Notice: eSubmit Option for DBE Supplemental Documentation Submission

Notice: Bid Express updates (June 9, 2021)

  • Beginning with the July 13, 2021​ Letting, bidders will be able to submit DBE Commitments directly in Bid Express. This replaces the requirement to attach Form DT1506 (Commitment to Subcontract to DBE) with bid*
  • Attachments A or Quotes for DBEs listed on the commitment are required as attachments to the bid
  • Form DT1202 (Documentation of Good Faith Effort) and supporting documentation is required if the DBE goal is not met, within 24-hours of bid closing. Submit via eSubmit (preferred) or DBE_Alert@dot.wi.gov**
  • Submit Attachments A not included at bid within 24-hours of bid closing via eSubmit (preferred) or DBE_Alert@dot.wi.gov
  • eSubmit instructions​
  • ​Please contact Madalena Maestri, madalena.maestri@dot.wi.gov, with questions

*Bidders will have the ability to attach Form DT1506 with bid until further notice. For proposals with Discretionary goals, submit DBE documentation using Form DT1506 & Attachment A via eSubmit within 24-hours of bid closing to assure DBE attainment is applied to the overall goal.

**Form DT1202 is no longer required as an attachment to the bid. If the DBE goal is not met, submit DT1202 as described above.

ASP-3 GFE Training

We request your participation in a virtual session focusing on GFE (Good Faith Effort) for ASP-3. Learn more about GFE requirements including documentation needed, how GFE is evaluated, and how DBE commitments are reviewed.

We are offering 2 opportunities to participate in this event. Click Register next to the one that best fits your schedule.

This event requires registration. After you register, you'll receive a confirmation email message with instructions on how to join the event.

ASP-3 GFE Training Presentation

Madalena Maestri, EdD
DBE Program Chief
Office of Business Opportunity & Equity Compliance
Division of Transportation System Development
Wisconsin Department of Transportation
Office : 608-267-2093
Cell : 608-509-8212
Fax : 608-267-3641
madalena.maestri@dot.wi.gov

DT1506 - Ready for use with the February 2021 ​Letting

NOTICE - Extension of ASP-3 soft launch – DBE documentation at bid

The soft launch for ASP-3 has been extended. Full implementation with regards to the submittal of the DBE documentation at the time of bill will now occur with the May 11, 2021, Letting.

Please note:

  • Bidders are expected to submit documentation according to this timeline, however, bids will NOT be found non-responsive in January, February, March and April in relation to errors with documentation submission.
  • DT1506 (Commitment to Subcontract to DBE) and Attachments A OR DBE quotes for DBEs included on the commitment are submitted as attachments with the bid on Tuesday of the letting
  • DT1202 (Documentation of Good Faith Effort) is submitted with the bid on Tuesday of the letting if the DBE goal has not been met
  • Attachments A (if not submitted with the bid) and DT1202 Supplemental Materials are submitted to the DBE_Alert@dot.wi.gov mailbox by Wednesday 11 a.m. following the let
  • Email subject line naming conventions: Company, proposal number, Attachment A or DT1202 supplemental

During the soft launch extension for the DBE document submittal, the other components of ASP-3 are in effect. Review the provision to ensure you are aware of the requirements. Focus particular attention on:

  • Good Faith Effort evaluation and use of the rubric
  • DBE Commitment Modification Policy

Please contact: Madalena Maestri at madalena.maestri@dot.wi.gov with questions.

Nov. 6, 2021 – BidX Training:​​

​We recently held two 90-minute training​ sessions to share more about the online​ bidding process through BidX. The sessions focused on:

  • ​Downloading and handling the files (ebsx, .001x, dbe.bin, agency attachments)​
  • Filling out the bid file ahead of time and submitting an early bid (DBE Commitment/DT1506 tab, file attachments)
  • ​What to do if an issue comes up with the bid file (check bid errors, red indicators, file attachment issues)
  • ​​Contacting WisDOT or Bidx.com customer support for help
  • See updated bidding instructions

If you were unable to attend, additional information can be found at infotechinc.com/bidx. You can also view a recording of the session (Access Passcode: ​y0@g​zM@^​).

Additional Special Provisions 3

The updated ASP-3 will be included in proposals beginning with the October 2020 Let.​

Current Updates include:

  • New requirements for submitting DBE documentation.
  • Continued emphasis on Good Faith Effort activities undertaken prior to bid submission
  • ​​The current DBE Replacement Policy will be replaced by the DBE Commitment Modification Policy.

Beginning in October 2020:

  • ALL bidders are required to include Form DT1506 (Commitment to Subcontract to DBE) and Attachments A as files attached to bids in Bid Express
  • Bidders who have not met the DBE goal must also submit Form DT1202 (Documentation of Good Faith Effort) with the bid
  • Bidders have 24 hours from the close of the letting to submit Supplemental GFE materials to the DBE_Alert@dot.wi.gov mailbox.
  • New timeframe: Complete bids, including attachments, must be submitted by the close of the letting at 11 a.m. of day of letting (Tuesday). Bids will be posted beginning at 12 p.m. on the day (Wednesday) following the close of the letting. To allow bidders to adjust to this process, for the October-December 2020 lettings, bids will not be considered non-responsive if they are submitted without complete DBE documentation.

Beginning in January 2021:

  • ALL bidders are required to include Form DT1506 (Commitment to Subcontract to DBE) and Attachments A as files attached to bids in Bid Express
  • ​Bidders who have not met the DBE goal must also submit Form DT1202 (Documentation of Good Faith Effort) with the bid
  • ​Bidders have 24 hours from the close of the letting to submit Supplemental GFE materials
  • ​Bids will be considered non-responsive if they are submitted without complete DBE documentation and will not be evaluated further.

ASP-3 UPDATES Virtual Sessions - September 22 & 29, 2020

The virtual sessions covered changes to ASP-3, the provision that includes requirements related to the DBE program as applied to WisDOT contracts with DBE goals. The changes affect how DBE documents are submitted at time of bid, how good faith effort is documented and evaluated, how DBE commitments are monitored, and other changes that align WisDOT with federal regulations.

ASP-3 Updates Presentation​

​Presenters:

Madalena Maestri, EdD, DBE Program Chief
Email: madalena.maestri@dot.wi.gov​

Jillene Fehrman, PE, Proposal Management Chief
Email: jillene.fehrman@dot.wi.gov