Proposal documents

Updates of these templates will be ongoing; you should always make sure to refresh this webpage, download the shell from the Internet just prior to preparation of the Bid Proposal.

Use the following documents in bid proposals.

Preparation instructions

NewInstructions for file/folder structure and schedule of prices (e-bidding only)

Proposal documentsRevision dateBound into the proposal

Bid Advertisement (pink)

Bid Advertisement (e-bidding only)

April 21, 2020

February 21, 2022

No - Insert loose inside front cover

Advisory Notice to Bidders (pink) FEDERAL AID PROJECTS

Advisory Notice to Bidders FEDERAL AID PROJECT (e-bidding only)

January 13, 2022


February 21, 2022

No - Insert loose inside front cover


Please follow the Instructions for file/folder structure and schedule of prices (e-bidding only)

Advisory Notice to Bidders (pink)
STATE AID PROJECTS

Advisory Notice to Bidders (pink)
STATE AID PROJECTS (e-bidding only)

January 13, 2022


January 13, 2022

​No - Insert loose inside front cover


Please follow the Instructions for file/folder structure and schedule of prices (e-bidding only)

Prequalific​ation (short form)
Statement of Bidder's Qualification And Experience and Information and Standards (pink)
November 9, 2022
No - Insert loose inside front cover for smaller airport projects where the Bureau's short form prequalification is allowed
Prequalification for aviation fueling systems
November 9​, 2022​
No - insert loose inside front cover for all aviation fuel system installation projects
Fuel System Proposal (canary)June 26, 2018Yes - Canary proposal page

Request to Bid Current Workload (pink)

Request to Bid Current Workload (e-bidding only)

March 5, 2019

November 17, 2021

No - Insert loose inside front cover

Please follow the Instructions for file/folder structure and schedule of prices (e-bidding only)
DBE Commitment​June 22, 2021​No-Insert loose inside of cover – Federal Aid ONLY
DBE Good Faith Effort​February 1, 2022​No-Insert loose inside of cover – Federal Aid ONLY
ECIP Erosion Control Implementation Plan Worksheet (pink)January 31, 2022
No - Insert loose inside front cover on all projects with EC pay items
SPCD Safety Plan Compliance Document (pink)March 27, 2019No - Insert loose inside front cover
Sticker "SEALED BID" sticker (white)March 15, 1996No - Insert loose inside front cover

Proposal form (canary)

Proposal form (e-bidding only)

June 26, 2018

January 13, 2022

Yes - Segment I

Please follow the Instructions for file/folder structure and schedule of prices (e-bidding only)
Table of Contents (white)March 14, 2016Yes - Segment I
Proposal Requirements and Conditions (white)March 14, 2016Yes - Segment I
Bid Bond (white)October 25, 2013Yes - Segment I
Certificate of Annual Bid Bond (white)October 25, 2013Yes - Segment I

Subcontractors List of Subcontractors (white)

Subcontractors List of Subcontractors (e-bidding only)

October 25, 2013


November 17, 2021

Yes - Segment I


Please follow the Instructions for file/folder structure and schedule of prices (e-bidding only)

​Federal Tax Certification​March 12, 2021​Yes- Segment I (Federal Projects ONLY) page prior to Buy American Certification
Agreement to Comply with Buy American Requirements - Total FacilityMarch 9, 2021Yes - Segment I - On Civil Construction & Architectural Projects Note: This only applies to federally funded projects.
Agreement to Comply with Buy American Requirements– Manufactured Product (Equipment - SRE, ARFF)March 9, 2021Yes – Segment I – On Equipment Procurement Projects Only Note: This only applies to federally funded projects.
State Requirements (white)April 6, 2018Yes - Segment I - State funded projects only
Fed Requirements (white)October 25, 2019Yes - Segment I on federally funded projects only
General Provisions (white)​May 11, 2020​Yes - Insert as its own segment on federally funded projects only
Conditions of the Contract (white)No - These are included by reference in the Standard Spec Book
Standard Specifications (white)No - These are included by reference in the Standard Spec Book

Special Provisions

Special Provisions (e-bidding only)

June 22, 2021

November 17, 2021

Yes - Segment II

Please follow the Instructions for file/folder structure and schedule of prices (e-bidding only)
Supplemental Specifications (white)May 13, 2021Yes - Segment III, but include only those that are applicable to the work
Federal Wage Rates - Beta.SAM wage determinationsSee Beta.Sam websiteYes - Segment IV, if federally funded
Debarred Contractors
Schedule of Prices Total/Subtotal page (white)October 2, 2007Yes - Segment V
Addenda (white)

Addenda (white) (e-bidding only)
October 25, 2013

​October 17, 2022
No - The bidders will attach the addenda to the inside of back cover of their proposal

Instructions for proposal documents

Introduction
These guidelines and templates (shells) are offered on the Internet as an aid to preparing and organizing the formal bid documents hereinafter referred to as the Proposal.

The intent of these guidelines is to standardize the content, color, order, and appearance of a Bureau of Aeronautics' bid proposal. The purposes of standardizing the Proposal are to reduce bidder confusion and errors; to reduce the time and cost to prepare the Proposal; and to reduce consultant errors and omissions. These instructions are not intended to provide technical or design information needed to develop and produce specific project specifications.

An electronic file of each Proposal form is set up on the Internet. We believe that utilization of the template hereinafter called "shells" is an extremely efficient technique for producing clear, concise, complete, and correct bid proposals. The shells were prepared using Microsoft Word with form fields. To enter information in the "fields," F11 takes you ahead and shift+F11 takes you back. The specifier shall use the shells as a basis for the Proposal. Each shell includes standard clauses and data applicable to each element of the Proposal. The specifier downloads the shells and completes the fields as prompted. Hopefully the printed hard copy’s appearance mirrors a standard Bureau bidding document. If not, rearrange as necessary. Appearance is important as we want the bidders to recognize each document as a Bureau standard. Neither the Bureau or the bidders want altered or missing clauses.

Construction documents are defined as all of the written and graphic documents prepared or assembled by the engineer or Bureau for communicating the design and administrating the construction contract. The bound Proposal is divided into five segments, however it does not include all of the project construction documents as indicated in the following table:

Listed here are instructions for the proposal documents.

If you have any questions, please contact the project manager with which you are working, or email Matt Malicki.