Updates of these templates will be ongoing; you should always make sure to refresh this webpage, download the shell from the Internet just prior to preparation of the Bid Proposal.
Use the following documents in bid proposals.
Preparation instructions
Bid Advertisement (pink) | April 21, 2020 | No - Insert loose inside front cover |
Advisory Notice to Bidders (pink)
FEDERAL AID PROJECTS | August 14, 2020 | No - Insert loose inside front cover |
Advisory Notice to Bidders (pink)
STATE AID PROJECTS | August 14, 2020 | No - Insert loose inside front cover |
Prequalification (short form) Statement of Bidder's Qualification And Experience and Information and Standards (pink) | May 15, 2020 | No - Insert loose inside front cover for smaller airport projects where the Bureau's short form prequalification is allowed |
Prequalification for aviation fueling systems | July 28, 2020 | No - insert loose inside front cover for all aviation fuel system installation projects |
Fuel System Proposal (canary) | June 26, 2018 | Yes - Canary proposal page |
Request to Bid Current Workload (pink) | March 5, 2019 | No - Insert loose inside front cover |
DBE Commitment | June 25, 2018 | No-Insert loose inside of cover – Federal Aid ONLY |
DBE Good Faith Effort | May 14, 2013 | No-Insert loose inside of cover – Federal Aid ONLY |
ECIP Erosion Control Implementation Plan Worksheet (pink) | January 20, 2020 | No - Insert loose inside front cover on all projects with EC pay items |
SPCD Safety Plan Compliance Document (pink) | March 27, 2019 | No - Insert loose inside front cover |
Sticker "SEALED BID" sticker (white) | March 15, 1996 | No - Insert loose inside front cover |
Proposal form (canary) | June 26, 2018 | Yes - Segment I |
Table of Contents (white) | March 14, 2016 | Yes - Segment I |
Proposal Requirements and Conditions (white) | March 14, 2016 | Yes - Segment I |
Bid Bond (white) | October 25, 2013 | Yes - Segment I |
Certificate of Annual Bid Bond (white) | October 25, 2013 | Yes - Segment I |
Subcontractors List of Subcontractors (white) | October 25, 2013 | Yes - Segment I |
Buy American Certification - Total Facility | April 19, 2017 | Yes - Segment I - On Civil Construction & Architectural Projects Note: This only applies to federally funded projects. |
Buy American Certificate – Manufactured Product (Equipment - SRE, ARFF) | April 19, 2017 | Yes – Segment I – On Equipment Procurement Projects Only Note: This only applies to federally funded projects. |
State Requirements (white) | April 6, 2018 | Yes - Segment I - State funded projects only |
Fed Requirements (white) | October 25, 2019 | Yes - Segment I on federally funded projects only |
General Provisions (white) | May 11, 2020 | Yes - Insert as its own segment on federally funded projects only |
Conditions of the Contract (white) | | No - These are included by reference in the Standard Spec Book |
Standard Specifications (white) | | No - These are included by reference in the Standard Spec Book |
Special Provisions | March 9, 2018 | Yes - Segment II |
Supplemental Specifications (white) | July 11, 2000 | Yes - Segment III, but include only those that are applicable to the work |
Federal Wage Rates - Beta.SAM wage determinations | See Beta.Sam website | Yes - Segment IV, if federally funded |
Debarred Contractors
| | |
Schedule of Prices Total/Subtotal page (white) | October 2, 2007 | Yes - Segment V |
Addenda (white) | October 25, 2013 | No - The bidders will attach the addenda to the inside of back cover of their proposal |
Instructions for proposal documents
Introduction
These guidelines and templates (shells) are offered on the Internet as an aid to preparing and organizing the formal bid documents hereinafter referred to as the Proposal.
The intent of these guidelines is to standardize the content, color, order, and appearance of a Bureau of Aeronautics' bid proposal. The purposes of standardizing the Proposal are to reduce bidder confusion and errors; to reduce the time and cost to prepare the Proposal; and to reduce consultant errors and omissions. These instructions are not intended to provide technical or design information needed to develop and produce specific project specifications.
An electronic file of each Proposal form is set up on the Internet. We believe that utilization of the template hereinafter called "shells" is an extremely efficient technique for producing clear, concise, complete, and correct bid proposals. The shells were prepared using Microsoft Word with form fields. To enter information in the "fields," F11 takes you ahead and shift+F11 takes you back. The specifier shall use the shells as a basis for the Proposal. Each shell includes standard clauses and data applicable to each element of the Proposal. The specifier downloads the shells and completes the fields as prompted. Hopefully the printed hard copy’s appearance mirrors a standard Bureau bidding document. If not, rearrange as necessary. Appearance is important as we want the bidders to recognize each document as a Bureau standard. Neither the Bureau or the bidders want altered or missing clauses.
Construction documents are defined as all of the written and graphic documents prepared or assembled by the engineer or Bureau for communicating the design and administrating the construction contract. The bound Proposal is divided into five segments, however it does not include all of the project construction documents as indicated in the following table:
Listed here are instructions for the proposal documents.
If you have any questions, please contact the
project manager with which you are working, or email
Tom DeWinter.